Updates To the Task and Project Status Blocks

P2’s Task and Project Status block has been among the more popular new features since the Task block launched almost a year ago. So we are going to keep improving on them.

Task Block and Project Status Block now support multiple assignees and Gravatars. We know that it’s common in projects that two or more people collaborate and these updates accommodate multiple assignees.

Task Block

Add responsive style
Retina quality block toolbar image
Update Twitter
Upload new site icon

Above you can see three images, or Gravatars, indicating in this example that three people are responsible for, and completed the task “Add responsive styles.”

Accessing These Blocks

Calling up the Task Block or Project Status Block is simple. Either add it to your post or page by clicking on the + sign in the P2 editor and finding the task block there or use the shortcut “/task.”

New: Guests in P2s

We’ve recently enabled Guests, a new type of user that will provide great flexibility when inviting new members to your team.

Note: We’ve also made some changes to how we refer to things to make it more intuitive. What we’ve been calling “P2 spaces” will now be referred simply as “P2s“, and a network of several interconnected P2s will be called “workspace“.

When inviting a person to your organization, you can now choose how much they can access.


If you’d like to allow them to join, read, and participate in any of the P2s of your organization, you can invite them as members of the whole workspace. They will also be able to search across all the P2s, access the glossary, etc. To invite them to the workspace, click the “Invite people” button found in the “All P2s” section.


On the other hand, if you’d like to invite a person to a specific P2 so they can join, read, and participate in it, you can invite them as guests. They won’t be able to see other P2s, their guests, or anything outside of the particular P2 they were invited to.

To invite guests to a particular P2, open the menu in the Team widget and choose “Manage P2’s members”. This will take you to the list of people that has already joined that P2 — you’ll notice that existing guests will have a “Guest” badge. Those without the badge are members of the workspace that have joined the P2.

Then, just click on the “Invite” button.

Members or guests?

We usually recommend to invite your teammates as workspace members so they can access all the P2s and content in your organization and make the most out of the product. There are, however, situations where guests can be very useful.

For example, an agency may be working on several projects for different clients. To work efficiently, they decide to create a P2 for each client, and invite the appropriate stakeholders as guests. That way, they’ll be able to talk and collaborate with the designers and project managers in the agency (which would be members themselves, so they can participate and consult the different projects) but without accessing anything outside of their P2.

Other cases where guests make sense are with contractors, interns, or any other people that may only need limited access to your P2 workspace.

As you can see, guests are particularly useful in workspaces with multiple P2s — which require upgrading to P2+. While workspace members have a cost per seat in P2+, guests are free. You can invite up to 5 guests for every paid member. You can also invite the same person to be a guest in multiple P2s in the same workspace, but they’ll count as a separate guest for each one of them.

We hope you enjoy these updates, and please let us know if you have any feedback in P2 Feedback. Happy P2ing!

P2 Spaces are now easier to identify

We’ve just rolled out an update that incorporates the site’s icon in the sidebar, right between the name and header image. Now that it’s possible to create multiple spaces in a P2, the space’s icon has become one of the main ways to identify them: it’s used in several places like the navigation bar, the list of spaces in the P2’s home, etc. But it was missing from the actual spaces.

As you can see, the incorporation of the icon relegates the header image to a more decorative position. Some things to consider:

  • The header image has now a fixed height to make the sidebar more consistent across spaces.
  • If no icon is uploaded, it’ll use the first letter of the space’s name instead.
  • You can customize the colors, the icon and the header image in the Customizer.

You’ll find more information about these changes and instructions on how to use the Customizer in this post in P2 Feedback. Thanks for you support, and happy P2ing!

Collaborate Better with P2 Spaces

We’re excited to share a major update to P2 that allows you to add multiple P2 spaces to collaborate with your team. At Automattic, we have been using P2 Spaces as the backbone of our organization for over a decade and we are now opening this up to our customers.

These dedicated P2 spaces will allow different people to collaborate on different projects for different purposes, but still remain under the same overall umbrella. At Automattic, we have spaces for everything including hiring trials, finance, HR updates, tech support as well as cultural spaces to hang out and play games or share personal updates.

Multiple P2 spaces is the foundation for a series of powerful features to collaborate and engage as a team and will make your P2 experience very similar to what we use internally at Automattic. Multiple spaces will be available under our paid plan, P2+. We will be adding more advanced collaboration features under P2+ going forward.

Early Users of Multiple P2 Spaces

Phil Thompson of Web hosting firm Pressable explains that they have been using a single P2 since 2015. It is for company-wide announcements.

“We were already using P2 and it worked well. However, when you have just one P2 you see a wide variety of topics mixed together. Sometimes this meant that less sharing was happening, as seeing nothing but company announcements might give you pause about sharing something that the whole company might not need to be notified about.

Now with multiple Spaces, our teams feel more comfortable sharing and collaborating. We are communicating faster and more efficiently now, and projects have seamless collaboration across various teams. It’s quick and easy to point new employees to the appropriate Spaces for all their needs.

Best of all, we’ve entirely eliminated email for internal use. So the information is now accessible and searchable across the company, eliminating costly bottlenecks.

Phil Thompson, Director of Support, Pressable

With Multiple P2 Spaces, Pressable has expanded its network to include Spaces for: legal, HR, hiring trials, technical projects, customer issues, sales, marketing and customer success.

Organization of Multiple P2 Spaces

You’ll see a new top bar on your site which has a number of new features:

  • P2 Home: A collection of all your teams spaces. You can join spaces that are appropriate and star your most frequently used spaces so you can access them from the drop down list. You can access it clicking on the P2 logo on the left.
  • P2 Drop Down: A list of all your starred spaces to allow you to quickly switch between spaces.
  • Search: You can now access search faster across all spaces.

We will be adding a lot of new features very soon including powerful search across all your spaces, a custom glossary, team directory, a company handbook section and lots more!


Multiple spaces is available under P2+, our paid plan. P2+ will offer many enhancements to P2 including but not limited to:

  • Multiple spaces for your team
  • 50 GB of storage
  • Advanced search across all your spaces
  • Priority real time support from our team
  • Advanced blocks, customizations and integrations

Thank you for being a P2 customer — please let us know if you have feedback or need help with your P2 by sending us an email at p2@wordpress.com. We hope you like the improvements and happy collaborating!

Introducing the Changelog Block

The changelog block is a simple way to visualize a collection of items with corresponding custom “tags” which can be modified as the items also change their state.

Together with the recently announced task block, the changelog block joins the P2 product management block family. If you are not familiar with a changelog, it is a log or record of all notable changes made to a project.

At Automattic we use the changelog block to summarize the work status for a team or product. But P2’s changelog block can really be used for any projects that you want to keep a record of.

Here’s what editing in the changelog looks like.

Internal testing of the changelog block
Include custom colors for changelog
Changelog HTML anchor bug
10,000 active changelog users

To access the changelog block just search for it using the + icon on the top left of your editor or use the “/” command from the editor.

Show full post


If you edit your changelog in the back-end and you want to pick a color for a custom field, when you click on the field a color picker will open up.

Also if you open the Advanced Tab you can create an HTML Anchor. This would allow the viewer of your changelog block to click on a word and jump to the section of the page where you can offer more information.

Changelog Block Video Walkthrough

Find your pages quickly with the Pages homepage

We’ve released an update to streamline to how you navigate and manage pages in your P2. Here’s what’s new:

  • A dedicated home for pages. All your team’s pages in one place. Click on the titles to open them, or drag and drop to reorder them.
  • Simplified navigation. The sidebar menu now shows two items: Posts and Pages. This allows you to navigate between types of content simply and quickly.
  • New filters menu. You’ll find the post filters (New comments, New posts, Mentions, etc.) in the new Filters menu located on the posts feed header which hides some of the complexity.
  • The links menu is now a widget. Instead of being hidden in the secondary sidebar, links are now a sidebar widget called P2 Menu that you can place wherever you’d like in the sidebar.

Why are pages important? Glad you ask! Pages are a great tool to document stable information, like processes, long-term plans, how-tos, company policies, etc. These documents don’t usually require any discussion, and are persistent. We wrote a few documents to share how we think about it: ‘Pages‘ and ‘Posts vs. Pages‘.

Why did we make these changes?

We received feedback from folks who had a hard time navigating to and discovering pages, and we experienced these issues at Automattic as well. It was also difficult to know in which P2 you were if you were reading a page, because the name and header image would be covered by the secondary sidebar.

With these navigation improvements we hope it’ll be clear exactly what you are viewing and make it much easier and straightforward to use and manage pages. We think that pages are important for documentation, and these changes make them more prominent and accessible.

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